Organizing business lunch catering can be a daunting task – but it shouldn’t have to be. There are many factors that go into choosing the right vendor for your particular meeting. Trying to get all of the details together can be a real pain, especially when you have other things on your plate (pun intended!) Luckily, we’ve made it easy for you with this step-by-step guide to ordering the right meal for any business meeting. Just follow along to ensure you are making the best choice for your business lunch catering!

Location 

The first thing you want to consider when it comes to choosing the right catering is the location of your meeting. Location will determine how much space you have for food and drink setup. It will also determine the layout and style of food you might serve. If you are working with a small space, you might not want to set up a huge make-your-own station. Is the meeting room a more formal setup like a dining room or conference room? Or are you keeping things more casual in a kitchen or break-room area? All of these things will play into your decision. 

Timing

How long will the meeting run? How much time can you reserve the location for? Are you planning to eat first and then move forward with the meeting agenda or will you eat while the meeting is taking place? These are important questions to ask yourself before making a decision. More time gives you more options to play with, as far as food goes. However, if your time is limited, you may want to choose something easy and fast like sandwiches or wraps.

Dietary Restrictions

Before you even begin looking for business lunch catering, figure out what dietary restrictions there are for the people attending your meeting. You want to make sure that you can have options available for everyone. If a caterer can’t accommodate everyone’s needs, then they aren’t the caterer for you. Don’t wait until it’s too late to find out that Susan from finance has a nut allergy and everything you ordered is cooked in peanut oil! Do your research ahead of time.

Final Head Count

This one may seem like a given, but it’s very important! Make sure you not only get a head count for who’s attending the meeting, but try and anticipate appetite if possible. You want to make sure you have enough food so that everyone leaves feeling full and satisfied! Does your office consist of mostly heavy eaters who will go back for seconds or thirds? Or is one serving per person enough? 

What Type of Meeting is It?

Think about the vibe you’re trying to achieve for this particular meeting. Is this a fun, casual meeting with your team? If so, you should ask your team for their suggestions on the menu. Don’t be afraid to pick something fun or new. Or, maybe you’re meeting with stakeholders or clients. In that case, you may want to stick with something a little safer. Think about the people you’re meeting with and what they would like and try to go in that direction. If you’re meeting with a potential client or investor, you’ll want to pull out all the stops. Don’t go over budget, of course, but stick to food you know is good quality and will be displayed well. Make sure not to choose food that’s too messy or difficult to eat. You want to focus on putting your best foot forward and taking time to discuss the business at hand. 

Narrow Down Your Options

Now that you have an idea of what type of food you are looking for, you’re ready to look at potential caterers. Start narrowing down your top three or four caterers that can meet all of your dietary restrictions, serve within your time limit and fit the atmosphere of your meeting. 

Choose Your Business Lunch Catering 

Now that you have narrowed down your choices, you should be ready to make a decision. Get the team involved, if you can! Have people vote on their favorite option from your top three. Or, if you’re meeting with a client, think about their preferences and make a decision based on that. 

business lunch catering

Choosing a lunch caterer for your business meeting doesn’t have to be so intimidating or stressful. If you follow this guide, you should be able to find the perfect meal for your team. Or, take the quiz below and we’ll tell you which caterer we recommend!